6 Steps to Finding the perfect office

When looking for an office we can gain a lot by turning for help to a specialist. Experienced tenant representative will conduct an in-depth analysis of the current demand, help assess future needs, examine the available offers and negotiate a good deal. Moreover, the representative will point out terms and conditions we do not know about.company, which provides comprehensive services in commercial real estate, explains what actions will a professional agent take to reach this goal.

Define requirements

Advisor who will represent our interests as a future office tenant will help clarify the real needs of the company. It is not only about the size of the office space, the layout, or the type of building in which the office is to be located. Our representative will also assess what office space will be most suitable for the company in the short and long term, in order to eliminate possible moving. In the event of relocation of the office, the agent will also calculate costs, analyze opportunities in accordance with the current market conditions, as well as take into account the renegotiation of the existing agreement and then present us with the best option.

Find attractive offers

Acting on our behalf, the company will examine every real estate available on the market and determine which one offers the most suitable space for us. While doing so, a good advisor can identify opportunities that are not the obvious choice and find opportunities that are not well known on the market, so that to the total cost of the lease is the most optimal. The agent will compare offers in a systematized way, so that the analysis is transparent.

Make a short list

Then the advisor will select a short list of offers and initiate a competition between representants of the selected real estate, in which signing a lease will be at stake. Usually on such a list there are three best offers, between which it comes to a final battle for the top spot on the podium.

Compete for the most favorable conditions

An experienced agent knows all the ins and outs of real estate transactions and is able to identify possible traps, thanks to which we will avoid a failure. The representative will check the provisions of the agreements concerning the cost of maintenance fees and all possible charges. The agent will check the terms of contracts concerning the sublease or the assignment of the agreement to secure us in case of a possible termination of the lease or the need to increase office space. Tenant's representative will identify all costs, charges and obligations during the period of the lease, which are often hidden in the contract and can easily be overlooked. Thanks to their experience the consultant will help us determine all the predictable expenses.

Fight a battle in the negotiation ring

Tripartite negotiation process used by the professional advisors, allows to achieve the best tenancy conditions and attractive incentives. What's more, the agent may serve as a buffer between the tenant and the landlord. After enforcing final agreement the representative will remain a "bad cop", which will help keeping cordial relations between the two parties.

Take care of paperwork

The agent takes over the entire paperwork. Tenant's representative will prepares RFPs, financial analysis and other necessary documents. The agent analyses the content of the agreement (businesswise) and suggests changes. This way we will avoid problems related to signing an unfavorable or badly prepared contract.

Please fill The form and we will do everything for you

Pursuant to Article 13 (1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data on the free movement of such data, and repealing Directive 95/46/EC (GDPR), we provide the following information.
1. Your data is administered by the company under the business name Walter Herz Spółka z ograniczoną odpowiedzialnością with its registered office in Warsaw (00-867, at ul. Chłodnej 51, entered in the Register of Entrepreneurs of the National Court Register (KRS) under KRS number 0000435904, Tax Identification Number (NIP) 5272684601, Business Registry No. (REGON) 146346389, the registration files of which are kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register.
2. Your personal data will be processed under Article 6 (1) (a) of the GDPR (a voluntary consent to the processing of data) for the purpose of establishing contact with you.
3. Your personal data will be stored during a six-month period.
4. You have the right to access the content of your personal data, the right to correct it, delete it, restrict the processing thereof, the right to withdraw consent and the right to transfer data.
5. You have the right to file a complaint with the supervisory body if you conclude that the processing of your personal data breaches the provisions of the GDPR.
6. Provision of personal data is a prerequisite for Walter Herz Spółka z ograniczoną odpowiedzialnością Sp. k. to establish contact with you. You provide personal data voluntarily, however, if you fail to provide personal data, it will be impossible for Walter Herz Spółka z ograniczoną odpowiedzialnością Sp. K. to establish contact with you.
7. Your personal data will not be processed in an automated manner and it will not be profiled.

1. I give a consent to the processing of my personal data, i.e. my e-mail address, by the data administrator, i.e. the company under the business name Walter Herz Spółka z ograniczoną odpowiedzialnością Sp. k. with its registered office in Warsaw (00-838), at ul. Prosta 32, entered in the Register of Entrepreneurs of the National Court Register (KRS) under KRS number 0000435904, Tax Identification Number (NIP) 5272684601, Business Registry No. (REGON) 146346389, the registration files of which are kept by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register, for the purpose of enabling Herz Spółka z ograniczoną odpowiedzialnością Sp. k. to establish contact with me.
2. I provide my personal data voluntarily and I represent that the data is accurate.
3. I have read the content of the information clause, including the information on the purpose and methods of processing personal data and the right to access the content of my data as well as to correct, delete it, restrict the processing thereof, the right to withdraw the consent and the right to transfer data.

6 Steps to Finding the perfect office

Related offers