Case study Cornerstone onDemand (Saba)

It was crucial to compare the scenarios of relocation and staying put in the current office in terms of finance, organisation and image consequences. An additional challenge in the existing space was technical issues, including problems with air conditioning, which affected the comfort of work and required a qualitative change. At the same time, the new headquarters was to maintain a central location and provide a standard that would support the team’s long-term operations.

We began by developing guidelines for the utility programme, covering office functions, workflow and space requirements, as well as technical guidelines necessary for reliable valuations. We then developed operational scenarios, prepared a shortlist of vacant properties and conducted comparative analyses of financial terms and deadlines. The entire process also included visits and presentations in selected locations. We also organised tenders for partners, e.g. a furniture company, a moving company and a partner responsible for office design. We compared offers based on price and quality, recommending a solution tailored to the standard and budget. We coordinated the lease agreement terms and verified provisions protecting the client’s interests. We then analysed and agreed on the costs of the fit-out work, proposed alternative solutions and ensured feasibility. During the implementation phase, we participated in acceptance inspections, prepared defect lists and supervised the repairs until the final handover of the space.

The client decided on the location based on comparable data and scenarios prepared by us, not just its subjective impressions. The company found a modern A-Class office in a central location of Krakow that improved working conditions and solved many technical problems that burdened the functioning of the previous headquarters. By controlling fit-out costs and smooth selection of partners, the client gained predictability of budget and schedule, and its team could focus on operational activities instead of coordinating tenders, quotes and acceptances. After a few years, Cornerstone OnDemand entrusted us with a new process, this time in renegotiating its lease agreement, which was a natural continuation of our cooperation based on trust and satisfaction from the previous project.