Case study Apptio Poland

It was crucial to acquire an entire floor in a modern complex and adjust the space to the dynamic development of the organisation, without the risk that the office will "age" in the first months. At the same time, the selection had to meet the requirements of employees regarding comfort and standards, including the quality of technical solutions and rest zones within the investment site. A significant area of risk was also the timing and handover of space in the year of signing the Lease Agreement, and in practice, this meant the need to very precisely coordinate the lease arrangements with the preparation of the new headquarters and the start of operations.

We started by sorting out Apptio’s needs in the context of the organisation’s growth and target standards of work. On this basis, we prepared criteria for choosing the location, carried out market research and developed a short list of viable options that provided a comparable level of quality and availability of space. At the same time, we prepared alternatives to strengthen the client’s position in the talks, Thus, the arrangements concerned not only rental rates but also conditions affecting the costs and risks of implementation. We made financial arrangements and kept records of the lease agreement and technical annexes in order to secure the tenant’s interests in key areas. We also braced the lease process with the preparation of the office for commissioning, coordinated key arrangements for fit-out, and supported the client in choosing equipment suppliers. Thanks to this, the process was driven by one logic, from the location decision to the readiness to move-in readiness, without ambiguities or clarifications needed at the end stage.

Apptio Poland has secured its new headquarters in Brain Park by leasing an entire floor with an area of nearly 1,800 sq. m, which gave the organisation actual space for further expansion and development of services, without the need for a quick and costly adjustment. With the developed lease terms and conditions, our client gained greater predictability of costs and a clear framework for preparing the office for launch, maintaining a standard consistent with the team’s expectations. The choice of the complex also strengthened the experience of the employees, as Brain Park was designed in accordance with BREEAM guidelines (Excellent rating), had a monitoring system for air quality improvement and had amenities such as terraces for tenants and extensive infrastructure for mobility.